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Effective Date: 01-Aug-2020
This Policy will apply where We are Controllers or Processors of personal data. This policy is applicable to Our Products (web platform, mobile applications, API based clients) and to Our public Site https://springworks.in/
We use your Personal Information only for providing and improving the Site. By using the Site, you agree to the collection and use of information in accordance with this policy. If you are in any doubt regarding the applicable standards, or have any comments or questions about this Policy, please contact us at the contact details provided under this Policy.
This Policy applies to all the Customers who are (i) entities or individuals, including End-Users and Users, who have subscribed to our Service(s) and have agreed to the Terms and (ii) individuals (“Individuals”) from whom We collect data as a Controller.
The capitalized terms used in this Policy but not defined herein shall have the same meaning as defined in the Terms of Service available on our Site.
4. THE INFORMATION WE COLLECT
We may require basic information which identifies you as an individual (“Personal Information”), such as your name, email address and phone number, in order to transact business with you, on behalf of the company you work for, as our customer. We will only use such Personal Information for the purposes of providing information which you have requested, fulfilling business transactions, or for other purposes set out in this Policy.
We may also collect Personal Information indirectly from third parties, such as our business partners, or members of your Community.
We may collect the following information, depending on the SaaS application being used:
Name: first name and last name
Job title or description
Company or organization name
Company address, including country
Contact information including email address and telephone number(s)
User names (account alias) and passwords according to the SaaS product specifications to allow users to log in and use the SaaS product
Time zone and date/time preferences for SaaS product usage
IT information required to provide access to systems and networks such as IP addresses, log files and login information, encryption generation keys
Information pertinent to fulfilling business transactions on a customer’s behalf, such as files uploaded by a user to a SaaS product to be processed by the application’s functionality, system-generated emails
MetaData, such as logs, for usage information and activity logs, with identifying characteristics such as creator or author of a transaction, names of individuals who have accessed or downloaded file(s), the time file(s) were accessed or downloaded, IP addresses of users.
SaaS product administration activity such as adding and deactivating users, management of the generation of encryption keys
We do not collect sensitive information such as racial or ethnic origin, political opinions, religious or philosophical beliefs, or trade union membership, genetic data or data concerning health or sexual orientation.
5. PURPOSES FOR PROCESSING PERSONAL INFORMATION
5.1 Business Transactions with Customers
We process Personal Information through Our global IT systems, which include tools and systems that help us to administer customer accounts, orders and business transactions and share information across Our systems, and with related corporate entities. This includes transferring Personal Information to our servers in the US. Our parent company in the US, SpringRole Inc. may host these servers or utilize third-party servers and applications, but in either case, will be responsible for the security access of Personal Information on the systems.
5.2 SaaS Product
You may provide Personal Information to Us through our “registration” page, by processing orders, or by participating in a Community, in order to use our SaaS product which runs on Our SaaS platform:
|Meet for Slack||https://meetforslack.com/|
We may make use of Personal Information that we collect to help us administer the SaaS products and platforms:
To analyze system usage to help maintain the operational system
To enable you to access customer support portals or to provide customer support services to you
To optimize system operation based on usage and enable future product development and improvements
To enable our compliance with export control and other laws and regulations
The Internet is a global environment and using the Internet to collect and process data can involve the transmission of data on an international basis. By using our SaaS products and communicating electronically through the SaaS products, you acknowledge our processing of data in this way.
The SaaS product allows users to send documents and communicate with other users. We are not responsible for the data protection or privacy practices or the content of other users’ sites. When your communications leave our platforms, we cannot be responsible for the protection and privacy of any information which you provide while visiting such sites and such sites are not governed by this Policy. You should review the data protection and privacy statements applicable to such sites.
The product uses the /auth/calendar.events scope by Google to create a Calendar event on behalf of users. We do not modify, delete, collect or share any other existing Google Calendar events from the user's Calendar. We also do not store any information regarding the user's Calendar and events in our product.
If you do not wish us to make use of your Personal Information in this way, please email email@example.com
5.3 Other legitimate business purposes
We may also collect and use Personal Information when it is necessary for other legitimate purposes, such as to help us conduct our business more effectively and efficiently, for example, for general IT resourcing on a global level and information security/management.
5.4 Legal purposes
We also may use your personal information where we consider it necessary for complying with laws and regulations, or to exercise or defend the legal rights of the Springworks.
6. WHO WE SHARE YOUR PERSONAL INFORMATION WITH
6.1 Within Springworks
Employees, contractors and agents of Springworks may be given access to Personal Information which we collect, but their use will be limited to the performance of their duties and the reason for processing. Our employees, contractors and agents who have access to your Personal Information are required to keep that information confidential and are not permitted to use it for any other purposes. Personal Information may be shared among related entities within Springworks. As the parent company, Springworks provides products, support and operations services, and centralized corporate functions to its subsidiary - SpringRole India Pvt. Ltd.
6.2 Business Partners and Service Providers
We will never sell, rent or disclose to unaffiliated third parties your Personal Information unless we have your permission or are required by law to do so. When we permit a third party to access Personal Information, we will implement appropriate measures to ensure the information is used in a manner consistent with this Policy and that the security and confidentiality of the information are maintained.
We disclose the Personal Information We collect, to the following third parties:
Business partners for the purposes of providing services, support and products to customers
Third parties where disclosure is required or authorized by law
Service Providers who provide business services to us. We do so on a "need to know basis" and in accordance with applicable data privacy law.
6.3 Lawful Grounds
We may disclose Personal Information to third parties on other lawful grounds, including:
To comply with our legal obligations, regulation or contract, or to respond to an administrative or judicial process
In response to lawful requests by public authorities (including for national security or law enforcement purposes)
If necessary to exercise or defend against potential, threatened or actual litigation
If necessary to protect the vital interests of another person
In connection with the sale, assignment or other transfer of all or part of our business, or
With your consent.
7. YOUR CONTROL OF YOUR PERSONAL INFORMATION
You can request correction, update and deletion of your Personal Information via e-mail sent to firstname.lastname@example.org, and we will use reasonable efforts to contact you regarding your request. To update or delete your Personal Information or correct an inaccuracy, we may ask you to verify your identity and cooperate with us in our effort.
8. PROCESSING YOUR PERSONAL INFORMATION
8.1 How do We Process
For purposes of the GDPR and the Swiss Federal Act on Data Protection, we are the Processor when we process Personal Information as per your instructions. We are the Controller of Personal Information when we process Personal Information for improving our Service(s) as expressly permitted by you according to this Policy. Personal Information includes all electronic data, text, messages or other materials, including Personal Data of Users and End-Users, submitted to the Service(s) by you through your Account in connection with your use of the Service(s), including data collected and mentioned under Section 4 of this Policy.
If you are an EEA or Switzerland-based customer, then you are responsible for compliance with the applicable data protection law where you are the “controllers”. In your role as a controller, you are authorizing, on behalf of you and your authorized agents and End-Users, and representing that you have the authority to provide such authorization to the processing and transfer of Personal Information in and to the United States and other countries which may have different privacy laws from your or their country of residence. As the controller, it shall be your responsibility to inform the End-Users about the processing, and, where required, obtain necessary consent or authorization for any Personal Information that is collected as part of the Personal Information through your use of the Service(s). We will take all steps reasonably necessary to ensure that the Personal Information is treated securely and in accordance with this Policy. We will work with you to help you provide Policy to your customers concerning the purpose for which Personal Information is processed by Us.
As the processor of Personal Information on your behalf, we follow your instructions with respect to the Personal Information to the extent consistent with the functionality of our Service(s). We implement technical, physical and administrative measures against unauthorized processing of such information and against loss, destruction of, or damage to, Personal Information. Except as expressly permitted by you under this Policy, we do not own, control or direct the use of Personal Information, and only access such information as reasonably necessary to provide the Service(s) (including to respond to support requests), as otherwise authorized by you or as required by law. Unless we explicitly agree otherwise in writing, you will not process any sensitive Personal Information on our platform.
8.2 Transfer of Personal Information
As we operate at a global level, we may need to transfer Personal Information to countries other than the ones in which the information was originally collected. When we export your personal information to a different country, we will take steps to ensure that such data exports comply with applicable laws.
8.3 Privacy Rights
If you are a resident of the European Union, you can object to processing of your Personal Information, ask us to restrict processing of your Personal Information or request portability of your Personal Information. You can exercise these rights by contacting us using the contact details provided in this Policy.
You have the right to complain to a data protection authority about our collection and use of your Personal Information. For more information, please contact your local data protection authority. If we have collected and processed your Personal Information with your consent, then you can withdraw your consent at any time. Withdrawing your consent will not affect the lawfulness of any processing we conducted prior to your withdrawal, nor will it affect processing of your Personal Information conducted in reliance on lawful processing grounds other than consent.
We respond to all requests we receive from individuals wishing to exercise their data protection rights in accordance with applicable data protection laws.
9. DATA RETENTION
Personal Information is retained and deleted in accordance with the Terms of Service as provided on our Site. If you wish to request that we no longer use your Collected Data, please contact us at email@example.com. Personal Information will be retained no longer than necessary in relation to the business purposes for which such Personal Information is provided and to fulfill legal requirements.
We are committed to ensuring that your information is secure. We have put in place appropriate technical, physical and administrative procedures to safeguard and secure the information we collect in order to prevent unauthorized access or disclosure.
11. UPDATES TO THIS NOTICE
Springworks reserves the right, in its discretion, to make changes to any part of the SaaS products, platforms or this Policy. Springworks may change this Policy from time to time by updating this page. You should check this page from time to time to ensure that you are aware of any changes. This Policy is effective from 01-Aug-2020. By continuing to use the SaaS products and services, you consent to this Policy as amended.
12. CONTACT INFORMATION
If you have any questions about this Policy, or wish to make a complaint about our data handling practices, you may contact:
Data Protection Officer
SpringRole Inc, 1447 2nd Street Suite 200 Santa Monica, CA 90401 United States
We will investigate any complaints received in writing and do our best to resolve them with you as soon as possible.